Not so long ago, it was pretty common to meet people who were illiterate. Those people used their fingerprint as their signature.

Digital Fingerprint

Later on, that same fingerprint started to be used as one of the largest standards and guarantees of safety. So, people are still using the same thing, but the level of intelligence and sophistication has increased over time.

By signing a certain document, people state that what they have signed was true. But each of us has, at least once, found themselves in a situation when we wondered – can someone forge and abuse my signature? If it really is possible, what would happen if someone actually did it?

That is why banks, for example, have a high level of encrypting their information during electronic transactions. Every user has their own e-banking PIN code, as well as their own certificate, which protects both them and the bank from unauthorized access to the account, where money could be directed to some other location. And when this concept began to function, everyone had their doubts about the functionality of its reach. Not so much because they honestly doubted in its technological validity, and especially not because they doubted the justification for using it, but simply because it represented something new and unknown, something that demanded changes in people’s work and behavior.

Digital Signer

In modern world, when money doesn’t take the first place on the list of things we are short of, but time does (even the time needed to earn some extra money) – we often find ourselves in a situation where we have to lose valuable time on signing certain documents. The signing is a simple banality, but it has to be done. And if that single document has more than one copy, and you have to sign each of them, then it is really a big waste of time. If this kind of situation repeats itself each day, then we are talking about a great deal of lost time. When we put this into numbers, we get an amount of a solid yearly salary that some workers actually have. Is there anyone of us who is so rich that they can just throw away a salary of a potentially good and loyal worker? And, in addition to that, so rich to pay for the ink which lead to such an expense in the first place?

As a company, with all its good and less good sides, which is a pioneer in the field of electronic business available even to the smallest companies, we have felt directly responsible to do something regarding problems mentioned above. We gave you the opportunity to work in an office of the 21st century.  In an office where you can have your accountant, your secretary and your sales specialist all at the same time. They are all close by and always available (they, as well as the results of their work) – and you can enjoy it all from your office while drinking coffee.  But, suddenly, a document that needs to be signed appears.

Now what?

As you are probably already used to this process, now you have to print the document, sign it, scan the signed document and put it into the system, then send the original via post office, etc. Does it have to go that way?

Of course NOT!

It is exactly why we added a possibility to use digital signature to our online document management system – OrganizedDocs. It is much simpler to sign the document described above by using this digital signature. All you have to do is open the document, insert your card into the card reader, click on “Sign”, then send the signed document to a certain e-mail or fax number and, finally, store the electronically signed document. You can even print it, if there is a need for that.

Online Business Deals

It may seem as if the two processes described have the same number of tasks that need to be performed, but the time of performing the tasks differ drastically. Now you can even have hundreds of documents, with many same copies. All you have to do is to set certain rules and choose a place in your online office where these documents will be stored.

Thanks to the set rules your documents will be automatically signed (there will be no need for you to click “Sign” on each document that needs to be signed). And one more thing – in this kind of system, with digital signature, it doesn’t matter where you are, you can smoothly run your business and do all of your business processes without any setbacks.

Let’s say that every executive or person in charge have had a situation where they needed to take a trip away from the office. And then, while they were away, a document had to be signed. It’s a situation that creates a problem for you. Once again you have to lose precious time. But with the help of OrganizedDocs and its new functionality of digital signature it’s no longer important in which part of the world you are at the moment, just as long as you have Internet access and OrganizedDocs. You can electronically sign any document and avoid becoming company’s bottleneck.

Smart Card Reader

There is also a possibility for all of your employees who are using OrganizedDocs document management system to log in into the system, but without using their user name and password. It can also be done through their digital identification. That can bring additional level of security. It’s not that easy to still a card as to still a password, don’t you think?

So, once again, welcome. But not to the future, since everything we have talked about is available now. Therefore, welcome to the present!

Oh I almost forgot? How to get that digital certificate? Well, that’s a entire new story to tell, but don’t be afraid, it’s easy, I’ll let you know how…soon.